From PaulGuWiki
By D.F. Bailey
Contents |
First Paragraph
The first paragraph of the letter should identify the job you are applying for and how you learned about it. Indicate that you have attached enclosures with the letter (e.g. resume and portfolio). This paragraph should be brief; no more than two or three sentences.
Second Paragraph
The second paragraph should state your qualifications for the position. Deconstruct the job description and list the required skills, duties and responsibilities. Focus on relevant qualifications listed in your resume and discuss them in detail, demonstrating how your background and experience qualify you for the job. Be as specific as possible, and refer the reader to your resume
for additional details. I have talked to several employers who ask students to articulate why they are better qualified for a job than their competitors. This is the paragraph in which you would make that kind of statement. But beware: stick to the facts about your competency, skills and attitude. Never dismiss the skills of others.
Third Paragraph
In the third paragraph of your letter refer to research you have done about the company and how it relates to your interests. This is a good place to illustrate your knowledge about the employer, key projects they have underway, their corporate culture, or any unique working conditions. Be sure to indicate your willingness to meet for an interview. Remember: the goal of the cover letter is to secure an interview. An excellent cover letter will ensure you get the interview and identify key themes you'd like to discuss - themes that are at the heart of the employer's enterprise.
Fourth Paragraph
Close with a one- or two-sentence paragraph thanking your reader for his or her time and consideration.
To illustrate the cover letter formula, let's look at a letter made in application to a fictional newspaper, The Fast River News . The job description calls for the ability to write up to five stories a day and live in an isolated environment. Note how the letter addresses these two key points.
Remember that your cover letter is your personal ambassador. It reflects your personality, your attention to detail, your communication skills, your enthusiasm and your intellect. An employer will decide whether or not you will reach the next phase in the employment process ? the interview ? based on the information in your application package. The four-paragraph cover letter could cast the magic spell you need.
The Last Bit of Coverage for Your Cover Letter:
- Ensure that the spelling and grammar is perfect.
- Don't just list strengths and qualifications. Clearly and concisely provide examples that demonstrate your skills.
- Personalize your cover letter to the organization you're sending it to. Address what that the employer is looking for.
- Make sure that the letter flows and the sentence structure is varied. You want your cover letter to sound original and enticing, not generic and repetitive.
- Have someone read it over. A second opinion never hurts.